Updated: February 5, 2025
Version: 1.0
Privacy policy
Introduction:
Here at Nancy Kots Studio we are committed to your privacy. We only collect what is necessary for the functionality and ease of use for the website and services provided. By using this website you are acknowledging that you are in agreement with the privacy policy for www.nancykotsstudio.ca and are providing your personal information voluntarily.
1) Collection and Use of Personal Information:
What is Personally Identifiable Information:
This policy defines "personal information" as any data that can identify an individual. This information may include but is not limited to your first and last name, billing and/or shipping address, phone number, and email address. We collect and use this personal information:
a) Make On-Line Purchases:
When you make an on-line purchase, we collect the following personal information from you to successfully fulfill your order: first and last name, email address, billing and shipping address, and details outlining your purchase.
We use STRIPE as our third party service provider for on-line credit card payment processing. We do not store or collect your credit card details. That information is provided directly to STRIPE whose use of your personal information is governed by their Privacy Policy.
STRIPE’s Privacy Policy: https://stripe.com/us/privacy
We also accept payment via Interact e-transfer.
b) Sign-up to Receive Our Studio Newsletter and Updates:
When you sign up for our studio newsletter and updates you will be asked to provide your email address. Newsletter and studio updates will provide you with the latest Nancy Kots Studio inspirations, paintings, and seasonal campaigns. You can unsubscribe from newsletter and studio updates at any time, by clicking the unsubscribe button at the bottom of the newsletter and/or email updates.
c) Contact Form Submissions:
When you submit information through the website’s Contact Form we will collect all the information you include in the form such as your: first and last name (or initials), email, comments and/or suggestions that you have submitted.
2) Sharing of Personal Information:
We may share your personal information in the following situations:
a) Service Providers:
We may share your personal information with our service providers as needed to conduct our business which include: administration of the website, payment and processing on-line orders, delivery of orders, to contact you (newsletters and email communication), entering into contracts with you (ie for a commissioned painting), or to monitor and analyze the use of our website and services.
b) Legal and Compliance:
Under certain circumstances, we may be required to disclose your personal information if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
We may disclose your personal information in the good faith belief that such action is necessary to:
- Comply with a legal obligation
- Protect and defend the rights or property of Nancy Kots Studio
- Prevent or investigate possible wrong doing in connection with the site and its services
- Protect the personal safety of users of the site or the public
- Protect against legal liability
c) For Business Transfers:
We may share or transfer your personal information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
d) With Your Consent:
We may disclose your personal information for any other purpose with your consent.
3) Website Information:
a) User Data:
You may visit our website without providing any personal information. This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:
- Information about your browser, network and device
- Web pages you visited prior to coming to this website
- Web pages you view while on this website
- Your IP address
Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyzes the data in a de-personalized form.
b) Analytics Data:
This website collects personal data to power our site analytics, including:
- Information about your browser, network, and device
- Web pages you visited prior to coming to this website
- Your IP address
This information may also include details about your use of this website, including:
- Clicks
- Internal links
- Pages visited
- Scrolling
- Searches
- Timestamps
We share this information with Squarespace, our website analytics provider, to learn about site traffic and activity in order to improve our site and visitor experience. Squarespace analyzes the data in a de-personalized form.
c) Cookies:
This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app.
This site uses:
i) Necessary cookies so visitors can navigate and use key features on our site.
ii) Non-essential, or performance and analytics cookies, that collect information on our behalf about how visitors interact with our site.
iii) Performance and analytics cookies are used on this website to view site traffic, activity, and other data.
You can manage your cookies through the website’s cookie banner. The following options are available to you:
i) Accept All: You are allowing all cookies.
ii) Decline All: You are declining our website cookies which may affect the functionality and your use of the website.
iii) Manage Cookies: Allows you to separately accept or decline the different categories of cookies: necessary, non-essential, performance and analytics, and advertising*.
*Please note: This site does not advertise and therefore does not use advertising cookies.
However, due to host site limitations we cannot remove the Advertising Cookies opt-out button from appearing in the cookie banner. So whether you accept or decline Advertising Cookies, it will not make a difference as we do not use them on this site. This is a site limitation. We do not advertise to our site visitors and do not use advertising cookies.
Change Cookie Settings:
At any time you can change your cookie settings for this site by clicking on Cookies Preferences in the sub-footer.
d) Third Party Service Provider Links:
This website uses third party service providers who may add cookies and similar technologies that we do not have control over. This policy does not cover cookies or tracking policies of our third party service providers. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services. You are strongly advised to review the privacy policy of every site you visit.
4) Security of Your Information:
The security of your personal information is important to us, but remember that no method of transmission over the internet, or method of electronic storage is 100% secure. While we strive to use acceptable means to protect your personal information, we cannot guarantee its absolute security.
5) Data Retention:
Your personal information will be stored for as long as necessary for:
a) the purpose/s for which it was collected and/or
b) we are legally required.
Please note however, that we may need to retain certain personal information when we have a legal obligation or lawful basis to do so.
6) Access and Changes to Information:
You have the right to request access, change or delete any personal information we have collected about you. Please email me at nancyk@nancykotsstudio.ca or via the Contact Form on this website to make your request. To verify the identity of individuals requesting access to their personal records, we may ask them to provide certain personal information. Please note we may need to retain certain personal information when we have a legal obligation or lawful basis to do so.
7) Children’s Privacy:
Our website does not address anyone under the age of 18. We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us. If we become aware that we have collected personal information from anyone under the age of 18 without verification of parental consent, we take steps to remove that information from our servers. If we need to rely on consent as a legal basis for processing your information and your country requires consent from a parent, we may require your parent's consent before we collect and use that information.
8) Governing Laws:
This privacy policy is governed by Ontario provincial and Canadian federal laws.
9) Changes to This Privacy Policy:
We may update our privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page. We will let you know via email and/or a prominent notice on our site, prior to the change becoming effective and update the "Last updated" date at the top of this privacy policy. You are advised to review this privacy policy periodically for any changes. Changes to this privacy policy are effective when they are posted on this page.
10) Contact Us:
If you have any questions about this privacy policy, you can contact us by:
e-mail: nancyk@nancykotsstudio.ca or by
Submitting a request via the Contact Form on the website: www.nancykotsstudio.ca